--- title: Practical steps to help schools go cashless and paperless  description: We will soon see the total removal of cash in schools and the increased use of ‘digital’ rather than paper-based learning and communication tools.  image: https://blog.parentpay.com/hubfs/Imported_Blog_Media/Simon-Kneeshaw-300x300.jpeg --- NEWS # Practical steps to help schools go cashless and paperless  Jun 17, 2020 ### **Practical steps to ****help schools ****go cashless and paperless**  ##### **Written by Kate Schroeder** Since the Education Act of 1880, which made school compulsory for children aged 5-10, we have never experienced such a sustained disruption to education as Covid-19 has brought to bear. As we begin to emerge from lockdown many aspects are still unclea r . T he path will be far from easy as schools gradually re-introduce pupils to the classroom.  The initial challenge of lockdown and closures is now being replaced with the enormous challenge of ensuring a safe, socially distanced learning environment is in place for the big return.     ![Simon Kneeshaw](https://blog.parentpay.com/hs-fs/hubfs/Imported_Blog_Media/Simon-Kneeshaw-300x300.jpeg?width=300&height=300&name=Simon-Kneeshaw-300x300.jpeg) As difficult as it will be to re-engage and energise pupils with focused class-based learning, many of whom will have had wildly varying experiences of lockdown, schools are taking this as an opportunity to embrace a future which will be better than before.  We will soon see the total removal of cash in schools and the increased use of ‘digital’ rather than paper–based learning and communication tools.   To get a feel for how schools are preparing for a full return I spoke to **Simon Kneeshaw**, **Head of School Support at ParentPay**** Group**. The father of two teenagers and husband to a school bursar, Simon has a well-rounded view of the challenges facing schools.     --- **Why do you feel going cashless ****and paperless ****will play such an important part of the new school process and how can we help?** *“**Queues of parents at the school office **simply isn’t **an option** anymore. Handling money in a dining hall is now unthinkable…we must help schools do everything possible to make the right choices to keep pupils and staff safe. * *Encouraging use of payment and **parent **communication systems **not only **minimises cash handling,** but also** reduces unnecessary administrative contact with pupils and staff and centralises financial reporting**. * *With over 80% of payments being made via a mobile device pre**–**Covid**,** schools are in a great place to meet the new safety guidelines.**  **Robust **communication **softw**ar**e** **is integral **and **best in breed **Parental Engagement technology** **can help schools truly embrace **a paperless** relationship with parents**.** *  **As we approach the end of the most disrupted academic year since 1880, what advice can you offer to ensure a smooth start to the new year**?   *With s**ome simple planning, **schools** can **prevent future** headaches, allowing **staff** to focus on the other important issues.  *  *School staff** should consider** the** following** as a **good **starting point**:*  ***Ensure that your school information is up to date****** and available in all key parent facing platforms and apps*****.**[*![Steps to going cashless](https://blog.parentpay.com/hs-fs/hubfs/Imported_Blog_Media/Steps-to-Going-Cashless-214x300.png?width=214&height=300&name=Steps-to-Going-Cashless-214x300.png)*](https://www.parentpay.com/wp-content/uploads/2020/06/2020-cashless-steps.pdf) Make sure* any specific information you wish parents to be aware of in this difficult time** is available**.  **This will **allow you to keep them informed of any changes in** **school processes including **reducing risks, **through the complete replacement of cash with online payments***.** ***Use technology to minimise ******unnecessary****** ******contact****** between staff and children************.********* *C**onsider **whether parent/student **pre-booking and selection** for school meals and clubs** is made **available** **via Parent facing Apps **to **minimise** **contact between **child**ren,** **teachers,** and** cater**ing staff. School** staff** can also** save time in classrooms** by going **paperless with **parent and student** comms using Parent facing Apps**.** * ***Review you******r****** ******s******chool meal ******management****** processes************.********* *Your meal **processes** will need reviewing to ensure everything is in place for your parents and carers before the start of the new year.  This should include checking menus or patterns are present (where applicable) and ensuring they are assigned correctly. * ***Test your tech is ready************. ********* *Your tills, tablets, **biometrics** and other hardware solutions should all be switched on and checked.  Some devices may need recharging and syncing with parent payment systems**,** which should be completed well in advance of your school re-opening.*  ***Update your term dates ******in key MIS, cashless ******catering,****** and payment systems**************.*********** *I* *f you * *have adjusted your term dates so that the summer term ended early and you are planning on reopening (to any extent) before the next academic year* *, get in touch with your * *software * *suppliers to ensure everything is configured correctly to avoid any issues when children return. * **   ***Your school contact details need to be correct.*** *C**lear, **efficient **communication **with parents **is critical **currently**. C**heck that your contact details are up to date on all your parent facing platforms.*  --- Compared to some of the measures schools are having to adapt to, removing cash is one of the more straightforward issues to address quickly.   **For practical steps on how to go cashless read** the [Cashless Guide](https://www.parentpay.com/wp-content/uploads/2020/06/2020-cashless-steps.pdf) **To improve your parental engagement **use our [Parental Engagement Guide](https://schoolcomms.com/blog/school-closures-5-tips-for-staying-connected-during-covid-19/) **Go paperless with advanced school meal booking and selections **watch our [Meal Manager video](https://www.parentpay.com/meals/) **For general questions or advice** [please get in touch ](https://www.parentpay.com/school-request-2/)